Administrative Assistant (AA)

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Administrative Assistant (AA) Falkirk

Diversity Employers
Parttime
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Falkirk
03/05/2024
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The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included. As part of the Scottish Courts and Tribunals Service commitment to equality and diversity, our recruitment system will automatically anonymise your personal information once your application is submitted and a generic application number is generated. The selection panel will only see the evidence you have provided on how you meet the key capabilities required for the job. Please check your details carefully and answer all required questions as this may affect any potential employment with us.

Salary

£25,555 per annum (£22,792 pro -rata)

Contractual hours

Basis

Part time

Region

Office of the Public Guardian

Package

Full SCTS package

Date posted

02/05/2024

Job reference

REQ00446

Due to promotion, we are looking to recruit another member to our team within the Office of the Public Guardian.

This is a part time permanent position working 33 hours.

You will provide general administrative support to the various sections within OPG, to ensure the smooth running of all business on a daily basis. Administrative Assistant staff work within a team with regular management support and are responsible for their own time.

Duties include:

Batch & Scan poa’s, de batch poa’s and place in cheque number order before placing on poa team cabinets.
Process POA certificates and associated letters. Make up POA information packs as required Batch & Scan general mail.
Assist with opening of daily royal mail delivery Collect and prepare outgoing mail Complete outgoing mail on OBA system.
Meet and greet customers at reception.
Ensure all visitors sign in Deal with simple queries or seek assistance from relevant team as required Accept and process Streamline payments for registration fees.
Maintain customer sign in log, print daily sheets as required.
Ensure contractors sign in and out of contractor’s log Maintain contractors log and print sign in sheets as required.
Issue customer feedback forms.
Print off room booking sheet.
Answer telephone in a polite and professional manner passing calls to relevant teams.
Deal with any deliveries to the office.
Arrange couriers as required.
Update recorded phone message.
Distribute stationery.
Photocopying as required.

Please see the attached job information pack for more details and how to apply.

Closing date for applications is 11:59pm on We3dnesday 15th May.

£25,555 a year

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Administrative Assistant (AA)

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