Executive Assistant

About us

We are The Bartlett, UCL’s global faculty of the built environment. Individually, our schools and sections lead their fields. In partnership, they develop new responses to pressing world issues. As a whole, they represent a world-leading, multidisciplinary faculty, united by the radical spirit of UCL. Our vision is of a world where everything that’s built aims to add to the well-being of people and the environment. The Bartlett is unrivalled in its breadth and depth of disciplines, programmes, and departments. It is made up 12 Schools, Centres, and Institutes, providing teaching and research in a wide range of subject areas to over 4,000 students each year from across the world. Further information about The Faculty can be found here: https://www.ucl.ac.uk/bartlett/

About the role

University College London (UCL) wishes to appoint an Executive Assistant. The post holder will be based at The Bartlett School of Sustainable Construction at the Bartlett Faculty of the Built Environment, a world-leading faculty ranked #1 in the world for Built Environment studies and #1 in the UK for its research environment. The post holder will provide a high standard of support to the Director of the School, and other senior colleagues including diary management, organising, and servicing meetings, providing travel and conference support, research and finance administration and liaising with a wide variety of stakeholders.

About you

The successful applicant will be expected to problem solve, anticipate issues and adjust approaches when necessary, and make best practice an absolute priority. You will be expected to provide a high standard of administrative support to the Director of School, including diary management, email management, travel arrangements and financial reporting. Other requirements include the ability to prepare for in-person meetings, including arranging refreshments, directions to location, liaising with staff to pick up meeting attendees from main reception, preparing agendas and any relevant paperwork and any other appropriate tasks. You should be adaptable, assimilate information quickly and show initiative. The appointee is required to be educated to A Level standard, or equivalent, or having acquired relevant working experience. Experience of providing effective EA support in a complex organisation is essential, as well as experience of working with limited supervision and taking responsibility for meeting service standards and objectives. Your application will be assessed based on how well the criteria set out in the person specification are met.

What we offer

As well as the exciting opportunities this role presents, we also offer great benefits. Please visit https://www.ucl.ac.uk/work-at-ucl/rewards-and-benefits to find out more.

Our commitment to Equality, Diversity and Inclusion

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women. You can read more about our commitment to Equality, Diversity and Inclusion here: https://www.ucl.ac.uk/equality-diversity-inclusion/